The clients of our PRWT accounting office are informed by us about the need to supplement the information on employment conditions that should be provided to their employees in connection with the change in regulations.

The scope of information provided to employees has been significantly expanded. According to the current wording of art. 29 pairs 3 of the Polish Labor Code, the employer, within 7 days from the date of admitting the employee to work, should inform him about:

– the applicable daily and weekly working time standard for the employee,

– the employee’s daily and weekly working time,

– breaks at work to which the employee is entitled,

– daily and weekly rest to which the employee is entitled,

– rules on overtime work and compensation for it,

– in the case of shift work – the rules for shifting from shift to shift

– in the case of several places of work – the rules for moving between places of work,

– components of remuneration and benefits in cash or in kind other than those agreed in the employment contract,

– the amount of paid leave to which the employee is entitled, in particular holiday leave or, if it is not possible to determine it on the date of providing the employee with this information, about the rules for its determination and granting,

– applicable rules for termination of employment, including formal requirements, the length of notice periods and the date of appeal to the labor court or, if it is not possible to determine the length of notice periods on the date of providing the employee with this information, the method of determining such notice periods

– the employee’s right to training, if the employer provides it, in particular about the general principles of the employer’s training policy,

– a collective labor agreement or another collective agreement to which the employee is covered, and in the case of conclusion of a collective agreement outside the workplace by joint bodies or institutions – the names of such bodies or institutions,

If the employer has not established work regulations, he should inform employees about the date, place, time and frequency of payment of remuneration for work, night time and the method adopted by the employer to confirm the arrival and presence at work and to justify absence from work.

What is more, the new regulations impose an obligation on the employer to notify the employee of the name of the social security institution to which social insurance contributions related to the employment relationship and information on protection related to social security provided by the employer. However, this does not apply to the case in which the employee chooses a social security institution.

Special information obligations apply to employees who are to perform work or official tasks outside the country (Article 29 ¹ of the Polish Labor Code).